🔟 Golden Rules for Sending a Standout Job Application

✅ 1. Read the Job Description Thoroughly

Understand the role’s requirements, responsibilities, and the company’s expectations before applying. Tailor your application to match exactly what we're looking for.

📝 2. Customize Every Application

Avoid generic responses. Personalize your cover letter, proposal, or email to reflect the specific job open. Show us that you’ve done your research and are truly interested.

🧾 3. Follow All Instructions Carefully

If the job post asks you to answer specific questions, include a keyword, or send a video—do it exactly as requested. Ignoring instructions is a red flag for us.

🎯 4. Highlight Relevant Experience Clearly

Showcase skills and accomplishments that align with the job. Use concise examples that demonstrate your ability to handle the tasks required in the role.

💬 5. Communicate Clearly and Professionally

Use correct grammar, spelling, and punctuation. Be polite, confident, and to the point. This reflects both your communication skills and attention to detail.

⏰ 6. Be Prompt and Respect Deadlines

Submit your application within the specified timeframe. Speed shows interest, but never at the cost of quality or accuracy.

📎 7. Include a Strong Call to Action

End your proposal or cover letter with a confident closing, such as:

“I’d love the opportunity to discuss how I can contribute to your team. Looking forward to speaking with you!”

📹 8. Go the Extra Mile (Video, Portfolio, etc.)

If we provide a special instruction, such as a short intro video, portfolio link, or testimonials. Abide by this as this makes your application more memorable and adds a personal touch.

📄 9. Keep It Concise and Easy to Read and 📵 Avoid Submitting Applications via Mobile

Avoid overly long paragraphs. Use bullet points where appropriate, and get straight to the point. Since we are receiving volumes of applications, our hiring team often scans applications quickly—make it easy for them to see your value.

Do not submit applications using your phone. Mobile submissions often appear unformatted, rushed, or unprofessional. Always use a computer to ensure your message is well-structured, polished, and aligned with professional standards.

🔍 10. Proofread Before Sending

Always double-check your application for typos, formatting issues, and unclear sentences. A polished, error-free submission shows professionalism and strong attention to detail.

Personal Assistant

Join Our Team!

Contract Details:

Part-Time: 20 hours/week (with potential to scale to 30 hours/week)
Availability Required: Monday–Friday, 8am–8pm AEST (with less than 20-minute response time)
Location: Remote (timezone alignment essential)
MUST HAVE AN UPWORK ACCOUNT

About the Role

We are seeking a highly reliable and proactive Personal Assistant to support a busy executive in a remote working environment. This role is ideal for someone who thrives on structure, communicates effectively, and is excited about long-term collaboration. You’ll play a pivotal role in ensuring operations run smoothly, challenges are handled efficiently, and daily tasks are completed with speed and accuracy.

Key Responsibilities

Maintain rapid communication (within 20 minutes) during AEST work hours
Provide responsive administrative support, including calendar management, travel booking, and email handling
Format, design, and edit business documents and presentations to a high professional standard
Solve problems proactively — such as coordinating urgent changes to schedules, travel plans, or deliverables
Conduct research and synthesize findings for business proposals and team briefings
Prepare polished documents using Canva, Google Workspace, and other relevant tools
Take initiative in identifying gaps, improving workflows, and supporting the executive's evolving needs
Commit exclusively to this role, ensuring availability and focus during designated hours

What We're Looking For

Responsiveness: Guaranteed response time of under 20 minutes during specified hours
Reliability & Commitment: Sole focus on this role (no concurrent part-time contracts); readiness to grow to 30 hours/week
Experience Solving Complex Tasks: Demonstrated ability to independently handle high-pressure, time-sensitive scenarios
Professional Communication: Ability to represent the executive and company in written and verbal communication
Tech-Savvy: Strong knowledge of tools such as Google Suite, Canva, Zoom, and project/task management software
Adaptability: Comfort with evolving responsibilities and taking on greater ownership over time
Long-Term Mindset: Desire to grow with the business and build a strong, lasting working relationship

Why Join Us?

We’re not just looking for someone to tick boxes—we want a dedicated partner who is genuinely enthusiastic about professional growth and long-term collaboration. If you value autonomy, reliability, and being a vital part of an executive’s success, this opportunity is for you.

🎥 Video Introduction Request – Personal Assistant Role

Hi Candidates,

Thank you for your interest in the Personal Assistant (Remote, 20 hours/week) position.

As part of the application process, we’re requesting a short video (1–2 minutes max) from you, answering the following four questions. Please record your responses using Loom and share the link with us by including it in your application letter.

✅ Video Instructions:

Duration: 1–2 minutes max
Format: Loom video link
Deadline: As soon as possible to proceed to the next stage

🔗 How to Create the Video on Loom

Go to loom.com
Create a free account or log in.
Record your video (use the camera to show your energy and professionalism).
Copy the link after recording.
Paste and include it in your Application Letter

🎤 Questions to Answer in Your Video:

Why are you enthusiastic about working long-term in this role, and how do you see yourself growing professionally with us?
Can you commit to being online and responsive between 8am–8pm AEST, Monday to Friday, with a guaranteed response time of under 20 minutes?
Tell us about two challenging VA (Virtual Assistant) tasks you’ve successfully completed that you are proud of.
Are you able to commit exclusively to this role, starting at 20 hours per week (with the possibility of increasing to 30)?

✨ What We’re Looking For:

Strong English communication skills
Clear energy, initiative, and professionalism
An eagerness to be a reliable, long-term team member

We look forward to watching your video and potentially connecting with you for a follow-up video call interview.